Plaza-i Logistics & Inventory

Plaza-i’s Useful Facility Function

In addition to By Item Code, Place, and Lot/Serial Number, inventory is managed by Facility (management status) which is one of the characteristics of this Plaza-i module.

To be specific, inventory items can be freely categorized by service level by setting such facilities as rental items, trade items to be shipped, used items, items currently being inspected, in-transit items, items approved to be returned (RMA), and items to be scrapped.

Inventory Reports

You can output an inventory list or view it on the screen, which shows quantities, unit prices, and amounts of previous month, current month stock-in, current month stock-out, month end balance for stock items of all facilities. Since this inventory data is the accounting data which can be reconciled against inventory controlling account in trial balance, you can output the list of the past months at any time.

Inventory reports, which show warehouses and facilities horizontally, is very useful for companies who have a lot of warehouses, or inventory locations.

Various slow-moving item reports are available corresponding to the nature of the items. For instance, for standard stock items, slow-moving items will be simply determined by checking whether or not the rotation rate is lower than the specified rate. For OEM item purchases, slow-moving items will be determined by checking stock items which are purchased before a specified period. And for lot management items, they will be determined by aging based on expiration date or receiving date.

Inventory Inquiry is Useful for Sales Representatives

This module can tell you where and how many of a specific item exists and who reserved it by which voucher in real time.

Inventory Inquiry – By Warehouse shows you, for example, a list of inventories rented to clients nationwide by serial number.

Sales representatives can check details of receiving schedules. Therefore, they can offer enhanced services to their customers such as provision of delivery information or timely response for sales orders.

Various Inventory Valuation Methods

Plaza-i handles various inventory valuation methods such as standard cost, monthly average, moving average, first-in-first-out, individual, and last purchase cost methods.

As for the standard cost method, the standard unit price revision menu is prepared, which allows you to create transactions to record differences due to standard unit price revision.

The monthly average method is available not only per item but also per warehouse and per facility, which eliminates the influence of inventory transfers. Shipping unit price will be evaluated as well as month-end unit price, so that cost of sales will also be updated. Furthermore, the lower of cost or market method at year-end is supported.

The moving average method adopts calculation of shipping unit prices per transaction, and if there are any mistakes, you can process Reversal and Correction Voucher Creation to correct them.

As for the first-in-first-out method, shipping unit prices will be calculated every time you execute stock-in/out confirmation.

Physical Inventory Taking

Perform physical inventory taking by using the physical inventory taking preparation list or physical inventory tags, and input inventory tags. Then, the system will summarize physical inventory tags by item and compare it with book balance.

If there are any variances, you can investigate the reasons, and then enter sales or purchase vouchers if necessary. Final variances will be recorded on the

Physical Inventory Taking Entry screen per location.

Physical inventory taking is available both in real-time and past date methods. If you execute it in real time, you can prohibit any entries for future dates by scheduling physical inventory taking.

Purchase Data Transfer to Payable Module

You can output Physical Inventory Taking Difference Report. After obtaining approval from the person with authority, make physical inventory taking entries and execute Physical Inventory Taking Confirmation to create accounting transactions. After that, any entries of differences on that day for that location will be prohibited.